Category Archives: Organizational Skills

Automate your time tracking

Time tracking is painful, there is no way to sugarcoat it, so what do you do if you absolutely have to keep track of your time (for work related reasons for example)?

The way I approach it is by digitizing my time tracking and automate it wherever possible.

Required tools:

Putting it all together:

The trick is to get things to record “themselves” with as little effort as possible.

We will use Evernote as the place time tracking gets tracked, Trello as a source for things we did during the day, google calendar as a source for meetings that occurred during the day, the phone location for when we get in / out the office (for a break for example, or coming and leaving) and finally IFTTT to “glue” it all together.

This is how it will look at the end:

results

Continue reading “Automate your time tracking” »

How to implement getting things done with Trello

There are many blogs and videos about the GTD (getting things done) process. This blog is not meant to explain the mechanics of GTD. A really good video about GTD can be found here. You can also read some of my other blogs on the subject (starting with this one. Also if you have knowledge of scrum, you can read my blog about my thoughts of the two), or simply google “GTD” or “Getting Things Done”. You will find a lot of information about it.

The official website for GTD is www.davidco.com.

This blog explains the way I setup MY GTD system with Trello. It is certainly not the only way or the “right” way to do that 🙂

To make things clear (here comes the legal part of this blog), I am not licensed, certified, approved, or endorsed by or otherwise affiliated with David Allen or the David Allen Company which is the creator of the Getting Things Done® system for personal productivity. GTD® and Getting Things Done® are registered trademarks of the David Allen Company. For more information on the David Allen Company’s products, please visit their website: www.davidco.com.

Getting things done

Continue reading “How to implement getting things done with Trello” »

Good-bye Omnifocus Hello Trello

I was using Omnifocus for over 6 years, but I was always open to try other products like:

Each of the other products fell short in one way or another, so I always got back to using omnifocus. I considered Trello in the past, and immediately dismissed it for lack of recurring tasks, tasks start date and limited number of labels (tags). I recently tried Trello again, but this time I was able to overcome those limitations, and see many other benefits to using it over Omnifocus.

Omnifocus is the king of GTD. It was built from the ground up for the purpose of GTD, and it does an amazing job with it. So why change?

Good bye Omnifocus Hello Trello

Continue reading “Good-bye Omnifocus Hello Trello” »

Prepare for 2016

It’s the end of 2015, which means it is a perfect time to plan for 2016.

Last year I wrote a blog on how to prepare for 2015, so instead of writing an identical blog (it is the same process every year), I updated the original one, fixed some spelling mistakes, and prepared it for this year.

Be proactive and prepare yourself for next year (click here to navigate to the 2015 blog)!

Happy new year.

144362-20151219

Keep your emails under control

image

I do not know about you, but I’ve seen many people that have 100’s of unread emails in their inbox. Will they ever read them? No … Does it make sense to keep them unread? I don’t think so !

This blog is for those with lots and lots of unread emails in their inbox. I focus on specific technologies (Mac, iPad/iPhone, Gmail based account), but the principles can be applied to any email hosting service, and can be done without the tools I mention (it may simply be more time consuming without the tools I suggest).

image

My thoughts about Evernote and Onenote

Both Evernote and Onenote are online services that allow you to store your interests, thoughts and project related information. In general, they are reference material systems.

I have been using Evernote for the past 3 years, and I am quite happy with everything it provides, but from time to time, it is importnt to question your toolset, and look for worthy alternatives.

I’ve spent some time googling, and it seems that the Microsoft poduct Onenote is the main contender for Evernote. I decided to investigate Onenote in the hopes that I found my “next big thing” for storing my reference materials.

Here are my thoughts:
Evernote Camera Roll 20150409 211241

My thoughts on GTD and Scrum

What is GTD?
GTD (Getting Things Done), is a methodology that assist individuals with gaining control and perspective over all activities they would like to accomplish. If this is the first time you read about GTD, you can read some of my other blogs on the subject (starting with this one), or simply google “GTD” or “Getting Things Done”. You will find a lot of information about it.
The official website for GTD is www.davidco.com..

 

What is Scrum?
Wikipedia defines scrum as follows: “Scrum is an iterative and incremental agile software development framework for managing product development.” (click here to read the full article).
It is outside of the scope of this blog to cover the SCRUM process, but as with GTD, googling about it will provide you with plenty of information.

 

246525-20150301