Category Archives: Organizational Skills

7 reasons for failing in implementing GTD and tips to overcome them

GTD® refers to Getting Things Done. It is a time-management method, described in a book of the same title by productivity consultant David Allen.

The GTD® method rests on the idea of moving planned tasks and projects out of the mind by recording them externally and then breaking them into actionable work items. This allows one to focus attention on taking action on tasks, instead of on recalling them.

I’ve started to use GTD® over 5 years ago, and I found it a life saver, so I’ve started to introduce the book and my experiences to every person I care about that is willing to listen.

What I’ve found is that only 15% to 20% of the people that were interested and actually read the book (and were willing to listen to me ramble about it) actually ended up adopting GTD® as part of their daily routines.

Each and every one of the people that actually ended up adopting it became advocates of the methodology.

So the question is … if it is so great, how come there is only a 15% to 20% success rate in adopting the system?

At the beginning I was blaming myself, thinking that obviously I do not know how to convey the information. I decided to do some quick googling about that. What I’ve found is that the success rate I experience seems to be the norm.

I’ve decided to write this blog to clarify the reasons.

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Get things done with Omnifocus


This blog is aimed primarily at people that have at least a basic understanding of the GTD® methodology (Getting Things Done), and would like to know more about how to actually implement the process in OmniFocus 1 or OmniFocus 2. If you do not know what GTD® is, but find it remotely interesting, you can read some of my other blogs on the subject (starting with this one), or simply google GTD. You will find lots of information about it. The official website is

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Creating and maintaining a reference material library – Part 2 Automation (Advanced)

This is part two of the blog about maintaining a reference material library. Read it first 🙂

The lack of support for mind maps, outlines, mockups and diagrams in Evernote can be overcome by creating PDF files with the information whenever they change.
Evernote has the capability of searching in PDF files, so the approach described in this post would allow you to update the information in the native program, and have it available in Evernote in a searchable form.

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Creating and maintaining a reference material library – Part 1 The basics

what is reference material ?

My definition for reference material is simple. Anything that is not actionable which I would like to keep for future review. This can include (but not limited to) lists of things that interest me, how-to’s , meeting notes, lecture notes, guidelines, links to important sites, information about hobbies I have and ideas I came up with.

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Getting Organized Part 3 – Perspective

In part one of the process, we explored the reasons to get organized. In part two we explored the process of getting organized.

In part 3 we explore why having perspective is an important part of getting organized. You gain that perspective by defining your principles in life, your mission and goals , the things you are responsible for, and the projects and activities that relate to those.


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Getting Organized Part 1 – The fundamentals

This is the first blog of a 3 blogs series.

Why Should we be more organized ?

The reason is quite simple actually, it is because there are simply too many things that happen in our lives, and there is an ever growing demand to keep track of everything, and deliver on our promises (personally as well as professionally).

iPhones, Android Phones, Black berry phones … all smart phones are great, but they also mean that we are always connected. In a course of a day, you may text back and fourth with a number of individuals, get emails, and get phone calls. If you take a close look at each and every interaction, most of them will result in some sort of a commitment or an open loop (something to take care of), either on your behalf, or on the behalf of the person to communicate with.

Things like “yes honey, I will pick up the kid on my way back from work”,  “I will send you the report by next Wednesday” or “I will meet you tomorrow for lunch”. What happens if you make a commitment to someone, and you do not deliver ? you loose credibility, you feel bad about it, etc …

What happens if you show up at home without your kid because in between that phone call at 10:00 AM and 05:30 PM you committed to ten other things, and you simply forgot – did I mention that it is a rainy day, and your kid is standing outside with no umbrella waiting for you ???
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